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Executive Assistant


Division

PS - Admin (Corporate)

 

Location

New York, New York

Employment Type

Temporary

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A U.S.-based investment management firm is seeking an experienced Executive Assistant. The firm focuses primarily on credit and fixed income–related alternative investments founded in 1990 and headquartered in Los Angeles, California.     This person will support its Real Estate investment team and will play a critical role in ensuring smooth day-to-day operations for investment professionals working in a fast-paced, high-performance environment. The ideal candidate has strong experience in financial services and is comfortable supporting professionals ranging from junior team members through senior investment leaders (Team of 5-8 total.)

Job Description:


Compensation : $47 - $52
Job ID : 45318

Job Function:  

  • Schedule: 5 days onsite - 9:00AM-6:00PM.
  • Provide high-level administrative support to members of the Real Estate investment team.
  • High volume expense reporting through Emburse.
  • Manage complex calendars, scheduling across multiple time zones and internal/external stakeholders.
  • Coordinate travel arrangements, including detailed itineraries and expense reconciliation.
  • Prepare and edit presentations, reports, and investment-related materials as needed.
  • Assist with meeting coordination, agendas, and follow-ups.
  • Serve as a liaison between internal teams, investors, and external partners.
  • Handle confidential information with discretion and professionalism.
  • Support ad hoc projects related to real estate investment activities and team operations.
  • Anticipate needs of supported professionals and proactively resolve scheduling or logistical conflict.

Job Requirements:


Job Requirements:

  • 5–10 years of experience as an Executive Assistant in financial services, preferably within investment management, private equity, hedge funds, or real estate finance.
  • MS Office experience required.  
  • SAP Concur, Emburse or related expense reporting software experience required.
Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
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